Vehicle-cost categories ready to use
Fuel, repairs, vehicle leasing, tolls and parking, and insurance are part of the template. Keep them alongside everyday business expenses.
Transport / Delivery · UK accounting softwareKeep the work moving.
Keep the work moving.
Know the costs along the way.
Fuel, repairs, leasing and parking all affect the profit behind a delivery or transport job. UKTax gives those costs a useful home and lets you allocate records to a vehicle or job when you need a closer view.
£9.99per company / month
+ VAT
+ VAT
£11.99 including 20% VAT. All business templates use the same package.
Card verification only. No trial payment. No automatic subscription at the end.
Practical benefits for the work you doA useful setup.
A useful setup.
Tools that earn their place.
Spend less time organising the records and more time using what they tell you.
See a vehicle or job separately
Enable the included project module and allocate recorded income and costs to a vehicle or job. Compare the figures for the work you have assigned.
Sort regular payments with less repetition
Upload bank and PayPal CSV activity, review the category and VAT, and remember a regular supplier's choices for future matching entries.
Keep customer billing together
Create PDF invoices for customers, use recurring schedules where useful, record payments and review outstanding balances.
See profit beyond the fuel bill
Current profit and loss puts processed income against vehicle costs and other spending. Review the whole business while also using the allocated vehicle or job figures.
Keep vehicles in the year-end picture
Balance sheet help lets you review assets, cash, loans and amounts owed. Gather the opening balances and supporting information needed for the company books.
See how simple the everyday work can be
From a fuel payment to the vehicle's figures.
- 1
Import the statement
Find the fuel or repair payment among your uploaded bank records.
- 2
Choose the category and vehicle
Select Fuel or Repairs, assign the vehicle or job if needed, and check VAT against the supporting invoice.
- 3
Review the full cost picture
Process the entry and use the vehicle or job view alongside current company profit and loss.
UKTaxExample entry
Millgate Vehicle ServicesIllustrative business payment
−£144.00CategoryRepairs
Vehicle / jobVan 01
Use this category next time too
VAT treatmentChoose after checking the invoice
Apply & process 1 entry
Category, allocation and VAT dealt with together. This is an example, not a live entry.
Start with something usefulCategories that already
Categories that already
make sense for your business.
These are the starting categories in the Transport / Delivery template. Add your own as your business grows.
- Sales and service income
- Other income
- General business expenses
- Software and subscriptions
- Travel and transport
- Professional fees
- Bank charges
- Fuel
- Repairs
- Business insurance
- Vehicle leasing
- Tolls and parking
- Vehicle servicing and MOT
- Vehicle insurance
- Subcontractors
- Warehouse and storage
- Accountancy and bookkeeping
- Telecoms
Vehicle and job reporting is optional. Enable it for the vehicles or work you want to compare.
Your everyday records. The yearly picture.Know what is there.
Know what is there.
See what is still needed.
Current profit and loss shows the income and costs in your processed records. Balance Sheet Interpretation helps you review assets, stock, debtors, cash, creditors and loans alongside missing starting information.
The Ask UKTax yearly books review uses one credit and saves a practical report. Open that saved report again without spending another credit.
A clearer way to get the books right
- Check the statements you have brought in
- Review entries that still need a category or VAT check
- Find missing opening balances and supporting records
- Review property or project allocation where needed
- Use the saved yearly review to work through the next steps
One useful company packageRelevant setup.
Relevant setup.
The whole UKTax toolkit.
Bank and PayPal imports, simple allocation, invoicing, reports, balance sheet help and the project module are included in the same monthly subscription.
- Team and accountant access without a per-user charge
- Separate company workspaces under one login
- Ask UKTax credits included each paid month
- View and export your records if trial or paid access ends
Choose this template during business setup. Professional accountancy and external filing service charges are separate.
See the full pricing and features →One clear company package
£9.99 per company / month
Plus 20% VAT. Monthly total £11.99 including VAT.
- Bank and PayPal CSV imports
- Simple allocation with remembered categories and properties
- Current profit and loss, balance sheet help and VAT preparation
- PDF invoices and recurring schedules
- Business templates, projects, jobs and properties
- Team and accountant access without a per-user charge
- 20 Ask UKTax question credits each paid month, with unused credits rolling over
Verify your card through Stripe to start the trial. No trial payment is taken. Includes 5 Ask UKTax question credits. Choose whether to subscribe when your trial ends. One login can access several companies.
Clear answers before you startYour business.
Your business.
Your questions.
Can I compare the recorded costs for different vehicles?
Yes. Enable projects and use a vehicle as the allocation name. The figures reflect the income and costs you have allocated and processed.
Does this include GPS or mileage tracking?
This page describes bookkeeping and reports for your recorded business costs. GPS tracking, mileage capture and route planning are separate tools.
Can I record a vehicle loan as well as running costs?
Yes. Use balance sheet help to review loan balances and their supporting information alongside the vehicle running costs in your records.
How do I start with this template?
Create your company workspace, then choose Transport / Delivery during business setup. You can explore before completing the full onboarding checklist. For an existing business, gather statements and opening balances when you are ready to use your records fully.
What is included, and how does the trial work?
Bank and PayPal CSV imports, entry allocation, invoicing, reports, projects, team access and 20 Ask UKTax question credits each paid month are included. The 30-day trial includes 5 question credits. Stripe verifies your card without taking a trial payment; you choose whether to subscribe at the end. Professional accountancy and external filing service charges are separate.
What VAT support is included?
Review VAT on your entries, plan period dates, see return figures and export the filing workbook for your external filing service. Direct HMRC VAT filing requires production approval. VAT treatment depends on the transaction and supporting information, rather than the template you choose.
Transport / Delivery · a simpler starting point
Keep a better view of what the work leaves behind.
£9.99per company / month
+ VAT
+ VAT
£11.99 including 20% VAT. All business templates use the same package.
Start your 30-day free trialCard verification only. No trial payment. No automatic subscription at the end.